eVisa process for staff

    General HR guidance only—seek legal advice for complex cases.

    Visual flow

    1. 1. Request share code

      Ask employee to generate a share code for employer checks.

      FAQs for this step

    2. 2. Verify digital status

      Use gov.uk service to view eVisa details and work permissions.

      FAQs for this step

    3. 3. Record and diarise

      Save evidence and set reminders for repeat checks where needed.

      FAQs for this step

    4. 4. Keep records current

      Update changes (role, hours, location) and report as required.

      FAQs for this step

    Employer quick checklist

    • Use the official online service for digital status
    • Retain evidence and schedule follow‑ups
    • Align HR systems to flag changes and reporting duties

    Downloads

    Use our watermarked samples on the Right to Work page.